Software & Cloud Solutions

Licensing software correctly for your organization

Software licensing is where organizations most often overpay or fall out of compliance. The right license type, term and quantity depend on how your team works. This guide covers the essentials.

Understand the license model

• Perpetual vs subscription: perpetual licenses are a one-time purchase for a specific version; subscriptions spread cost over time and usually include updates. Match the model to your budgeting and upgrade preferences.
• Per-user vs per-device: per-user suits staff who work across several devices; per-device can be cheaper for shared workstations.
• Volume licensing: beyond a handful of seats, volume programs lower the per-seat cost and simplify management.

Do not let renewals lapse

Security software, support contracts and maintenance agreements often carry penalties or reinstatement fees if they expire. Track your renewal dates, and let us quote renewals ahead of time so coverage is continuous.

Security and compliance

For regulated or public-sector environments, the specific edition and licensing of security and productivity software can matter for compliance. If you have requirements to meet, tell us and we will identify the correct SKUs.

Getting the right part number

Software SKUs are precise - the wrong edition or term is a costly mistake. Send us the product, edition, term and seat count you need (or your existing renewal details) and we will quote the exact licensing, including for contract and government purchasing.